Outlook Hotkeys Shortcuts to Teams Chat

I share here some (native) hotkeys available in Outlook I wasn't aware of.

Outlook blocks Meeting Copy

I share here some solutions to workaround Outlook blocking copying meetings or how to duplicate a meeting.

Quickly Join Teams Meeting (using Outlook)

I share in this post how you can quickly join your next Teams Meeting using AutoHotkey or the Teams PowerTools. This implementation is based on Outlook Com integration.

Outlook To Teams Group Chat (PowerTools/AutoHotkey)

In my last presentation for the Teams Community Day, Dennis Weber wished to have the feature implemented in the PowerTools to convert an Outlook Email or Meeting to a Microsoft Teams Group Chat with the possibility to select To or CC/Optional Addressees conveniently.

Previously one had to merge both To and CC fields manually.

This is now implemented.

How to communicate IT infrastructure downtime

I share a a best practice how to communicate an IT infrastructure downtime (e.g. because of maintenance activity) within an organization.

This time (yes) I recommend using Outlook for this use case but not an Email ;-) 

Confluence: Subscribe to RSS Feeds in Outlook

I have struggled to get this work: how to subscribe to a Confluence Feed e.g. Blog in Microsoft Outlook Client.

Outlook: Change meeting time if not organizer

Following scenario: I got a meeting invitation but the meeting took longer than the planned time e.g. 50min instead of 30min. I would like to update this meeting in my Outlook calendar to reflect the real time used for it.

Outlook Microlearning: Display Week Number

 This is how to display Week Number in your Outlook Client Calendar View:

Outlook: Automatically Mark Appointment As Private (VBA)

I would like when becoming an appointment sent from my personal Google Calendar or containing some keywords like the firstname of my children to have them marked in my work Outlook as private automatically.

I explain here how I have achieved this using some VBA code.

Outlook Trap: Get Real Email of Meeting Organizer (VBA)

I have stumbled upon a nontrivial use case for automatically handling items in Outlook VBA based on the Sender Email. This is when the item was sent "on behalf of".

Outlook: How to automatically categorize emails and meetings based on recipients/sender email domain (VBA)

I share in this post a very convenient way to automatically categorize your emails and appointments

(use case: highlight customer) based on some rules like the email domain used in the distribution list.

This is based on some VBA code.

Outlook: Conditional formatting (bug)

I have stumbled upon another Outlook bug, related to filtering - more precisely Conditional Formatting: I wanted to automatically color my meetings with attendees whose email address belongs to a specific domain (use case: color your meeting by customer)

Unfortunately, the conditional formatting does not work for attendees whose display name does not contain the email address. 

Outlook: Filter email by recipient/sender's domain (bug)

I was looking for a solution to filter emails handling with customer. I have stumbled upon an Outlook bug. I share here my learning and workaround.

Outlook: Never forget Meeting Reminders

In some cases in Microsoft Outlook, you might miss a meeting because no reminder was set. This can be quite annoying e.g. for a customer meeting.

Outlook: How to flag an email as complete with a hotkey

I like to use email flagging in Microsoft Outlook quite a lot and there I love to have a custom hotkey for handling it. I share how to achieve this: one implemented with AutoHotkey in the PowerTool Outlook Shortcuts and one implemented in VBA.

Outlook: Hide Completed Emails in Inbox

When I am done with an email and flag it as Done, I like to have it removed from my Inbox. I share how to do this automatically in Microsoft Outlook.

Outlook: Reply to Email with a Meeting

There is a quite unknown but very useful feature in Microsoft Outlook: you can convert an email into a meeting in one-click!

Email Etiquette: Handling of Signature

This is something that bugs me a lot.

A lot of email senders are inserting their email signature by default at each email. I try to get this changed. This is indeed pretty easy to handle in Outlook and revert to (what should be) the default: no email signature - except it makes sense. 

How to send an email to a MS Teams Team

In some cases to raise awareness upon a critical topic it might be useful to go for a more pushy approach and send an email to all people members of a Microsoft Teams Team. (Alternatively, you could send a message in Teams with a banner, title and high importance but you can't be sure it will be read or handled like an email.)

You can do this conveniently in Outlook by sending an email to the Group behind the Microsoft Teams Team.

The group shall have the same name as the original (means at the Team creation time) Team.

But there is a pitfall here you have to be aware of. Read further below.

Handling of Open calls/webinars (Connections/ Outlook/ Teams)

I share here a best practice how to handle open calls, webinars or any events if you are also using Microsoft Outlook and Microsoft Teams and want to share the event in an open platform like HCL Connections ESN. (without inviting your whole company via Outlook; pull vs. push)